You already know the food and wine products you want to showcase at your upcoming food event. But do you have enough workers to make sure your big event goes off without a hitch? Here’s what you need to know about the staff you need at your next event. 

Before the Event

The hours before people arrive sets the tone for the entire event, so there’s a lot of work to be done. From booths and bars to a mini tasting room, creating the backdrop for your products requires the workers to get it done. Unloading all the equipment, materials, etc. requires it’s own team. Building tents, setting up tables, assembling stages, arranging chairs, laying out linens, and putting up signage are just some of the tasks you’ll need workers for.

Once that’s all done, it’s time to focus on your festival goods. If it’s wine, beer, or cocktails, they need to be unloaded, inventoried, and stored properly. Glasses need to be cleaned, filled, and ready to be served. If you’ll also be providing food, you need people to prep and cook the food. Then those appetizers or meals need to be plated and set out for event guests.

The staff you’ll need:

  • Drivers
  • Truck unloaders
  • Set-up workers
  • Prep cooks
  • Food Handlers

How to staff your next wine event

During the Event

Now that your food and wine festival attendees are starting to come in, there are several types of staff you'll need on deck to ensure everyone has a good time. You want to be sure to have enough bartenders serving your wine and spirits to guests that visit the bar or tasting table. This staff shouldn’t be just anyone. They should reflect your brand from how they dress to their knowledge of the drinks they’re serving. The same goes for the wait staff, who also serve as your brand ambassadors while keeping guests fed throughout the event. Make sure to have extra people available to serve food and drinks when crowds are at their busiest. It’s also a good idea to have people in charge of keeping your area clean during the day.

If you’re hosting the event, there’s another aspect of setup that requires staff. You need people to man the entrance, scan tickets, keep lines moving, and maintain a safe atmosphere.

The staff you’ll need:

  • Bartenders
  • Waiters and waitresses
  • Clean-up staff
  • Ticket holders
  • Security guards 


After the Event

When the food and wine event is over, the cleanup work begins. That includes doing breaking down tables, packing chairs, folding up linens, collecting dinnerware, and putting away any leftover food and drinks. Cleaning up the event space, packing up all equipment and décor, and taking inventory of it all before heading out are jobs that need to be done as well.

The staff you need:

  • Tear-down workers
  • Janitors
  • General event staff
  • Trash removal workers


From bottlers to service staff, we take pride in working with wineries and other businesses in the hospitality industry. Click here to learn more.